Hive AI
Conversion Agent
The agent automates the migration of large volumes of legacy documents by interpreting file content, converting outdated metadata formats, and distributing updated files to modern platforms. It reduces manual effort, lowers costs, cuts technical debt, simplifies the IT setup, and creates a future‑ready foundation for smarter automation.Business challenge:
The custumer was working with an outdated system containing 8,000 Word and Excel files. All metadata existed only in XML format, which made the migration slow, highly manual, and expensive. This created technical debt and slowed down their ability to modernize their IT setup.
Core Features:
AI-powered tool that reads legacy files, converts XML metadata into modern JSON, and automates redistribution to SharePoint via Power Automate. This streamlines the entire migration process and removes manual steps across thousands of documents.
- AI‑powered interpretation of file content and metadata – the agent reads legacy files and understands their structure.
- Automated conversion of XML metadata to JSON, making the data usable in modern systems.
- Seamless redistribution and upload to SharePoint through Power Automate flows.
- End‑to‑end migration support that reduces manual steps and ensures consistency across thousands of files.
Key benefits:
- Lower migration costs by replacing manual work with automation.
- Reduced technical debt through modernization of metadata formats and infrastructure.
- Simplified IT landscape, enabling easier maintenance and better scalability.
- Foundation for future AI use cases, as the new JSON-based structure unlocks smarter automation later on.
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