PRIVACY AND COOKIE STATEMENT (last modified on 09/10/2026) 

In this Privacy and Cookie Statement you can read how Fellowmind Company B.V., Fellowmind Netherlands B.V., Fellowmind Sweden AB, Fellowmind Business Solutions AB, Fellowmind Finland Oy Ab, Fellowmind Denmark A/S and Fellowmind IP AB (together: Fellowmind), acting as independent controllers, collect, use, share and protect personal data. 

For each of the aforementioned Fellowmind entities, there may be additional privacy statements applicable on specified topics (e.g. recruitment, physical access of offices, etc). In case these specific privacy statements conflict with this privacy and cookie statement, then the specific privacy statement will prevail on such specific matter. You will always be informed if a specific privacy statement applies. 

 

1. Collection and use of personal data

1.1 What information do we collect? 

Fellowmind collects personal data if you choose to make it available to us. For example, by providing your e-mail address or by registering interests for certain services, events or newsletters that Fellowmind offers. You may have previously provided personal data to Fellowmind by postal mail or digitally (for example, if you are a customer, have been a customer or if you have previously visited our website, events or offices). 

When you follow us on social media, additional information may be collected. This depends on your privacy settings on the relevant social media platform. Please check the privacy statements of these platforms for more information. 

Your personal data will not be used for purposes other than the purposes for which you initially provided this information to us, unless you have given specific permission, or if processing of your personal data is necessary for Fellowmind to comply with legal obligations, professional standards, to optimize the quality of the service or to inform you about other services of Fellowmind. 

For example, we will use the information you provide about your preferences to personalize your user experience. If you request information about Fellowmind from us by e-mail, we will use your e-mail address and other information you provide to us to respond to your request. If you send us a curriculum vitae (CV) to apply for a job opening, we will use the information you provide to check whether there is a suitable vacancy within Fellowmind for you. If you share your personal data with us in the context of a potential engagement to perform services, we will use this information for evaluating and potentially initiating such an engagement. 

See below table of categories of personal data that may be processed by Fellowmind. 

 

Categories	Your personal information
Marketing Information	Your interests and interactions including communication via online channels (such as marketing, newsletters, webinars, etc) and the status of interactions
Contact Information	Full name, phone number, email address, gender, employer, job title, company address
Online Identifiers	Cookies-ID's, IP-address, device information, user agent, time stamp, referrer-url
Job Application Information	CV, application letter, motivation
Whistleblowing Information	Any information relating to an act of whistleblowing
Complaint Information	Any information relating to filing a complaint
Relationship Management Information	Any information relating to the professional business relationship between Fellowmind and your organization
Any Other Information	All other information that may be relevant

 

1.2 Legal bases for processing your personal data 

Privacy legislation, including the General Data Protection Regulation ("GDPR") allows personal data to be processed if this is done on the basis of one of the principles included in the GDPR. If we process your personal data, this processing is based on one of the following bases: 

Purpose of processing	Categories of personal data	Legal Basis
Marketing activities	Marketing Information and   Online Identifiers and Any Other Information	Legitimate Interest or Consent
Sales activities	Contact Information and Any Other Information	Performance of a contract
Relationship management	Relationship Management Information and Any Other Information	Legitimate Interest
Conducting and optimizing effective business operations	Contact Information and Any Other Information	Legitimate Interest
Conducting a well-functioning recruitment and external hiring policy	Job Application Information	Consent, Legitimate Interest or Performance of a contract
Fulfilling legal/commercial obligations, including delivery of services, projects and support	Contact Information and Any Other Information	Performance of a contract or legal obligation
Handling a complaint	Complaint Information	Performance of a contract
Handling an act of whistleblowing	Whistleblowing Information	Legal obligation or legitimate interest
Financial and bookkeeping obligations	Contact Information and Any Other Information	Legal obligation

 

Your personal data may be processed based on a legitimate interest of Fellowmind. This processing is permitted as long as your interests do not outweigh our legitimate interest. Fellowmind has assessed that such processing is necessary for its business operations and that it does not override the fundamental rights and freedoms of the data subjects.  

If you have given specific and explicit permission to process your personal data for a specific purpose, we will only process your personal data in the manner for which we have obtained your consent. This may occur, for instance, when you provide consent for sending content by e-mail for marketing purposes or invitations to events organized by Fellowmind. In these cases, you can withdraw consent at any time via the link included in the information you receive from us or by sending an e-mail to Fellowmind (see paragraph 4 for contact details). 

1.3 Automatic collection of personal data 

Fellowmind uses cookies and other techniques to automatically collect certain types of information when you visit our website. The processing of this data enables us to improve the operation, usability, and effectiveness of the service and to measure the effectiveness of our marketing activities.  

1.3.1 IP address 

IP addresses, online identification numbers of devices that visitors use to visit our website, are registered by Fellowmind for IT security and diagnostic purposes. This information can also be used in aggregate form to recognize trends in the use of the website and to create performance analyses. In this case, the information is not analyzed or processed on an individual (recognizable) level. 

1.3.2 Cookies 

A "cookie" is a small piece of text that a website places in the browser of the device you are using to access the website (e.g. computer or smartphone). This allows the website to recognize your device. Cookies are used for various purposes. 

We can use cookies if they are strictly necessary for the operation of this website. For all other types of cookies, we need your consent. This website uses different types of cookies. Some cookies are placed by third-party services that appear on our pages. You can at any time change or withdraw your consent via our cookie banner. 

Our cookie banner will appear on our website(s) asking for your permission to use cookies. Certain cookies are necessary for proper functioning of the website. Such functional cookies are not blocked by the cookie banner and no consent is required for the use of these functional cookies. Other cookies can be used for analytics or marketing purposes, only after you have given your consent. 

If you want to adjust or withdraw your cookie settings, you can do so via your browser or via our Cookie Declaration page.  

Please note that if you do not accept cookies, you may not be able to experience the full functionality of our website. 

2. Sharing and transfer of personal data

Fellowmind may share your personal data with its affiliates for business and efficiency purposes. We do not share personal data with other third parties except as necessary to comply with your request, for our professional and legitimate purposes or as required or permitted by law, professional standards or quality rules. Fellowmind does not sell personal data to third parties. 

Where necessary, we put in place appropriate contractual arrangements and security mechanisms to protect the personal data shared and to comply with our data protection, confidentiality and security standards and obligations. 

If Fellowmind processes your personal data in a country other than the one in which you are located, this will be carried out in accordance with applicable privacy legislation. Fellowmind ensures that adequate safeguards are in place to comply with the requirements for the international transfer of personal data under applicable privacy laws. For transfers of personal data outside the European Economic Area, Fellowmind uses European Commission-approved Standard Contractual Clauses or adequacy decisions as safeguards. 

If required to do so by law, court order, or governmental decision, Fellowmind must disclose personal data.  

Fellowmind will not pass on any personal data to third parties, for the purpose of these third parties' own direct marketing purposes. 

3. Choices

In general, you are not obliged to provide personal data. However, Fellowmind may request you to provide certain personal data to provide you with the service you have requested or to be able to provide you with (additional) information about our services and events to be organized by us. If you choose a specific service or communication, such as an e-newsletter, you will be able to unsubscribe from this service or communication by following the instructions that will be stated in the offered communication. If you decide to unsubscribe from a service or a communication, we will delete your information as soon as possible, but we may require additional information before we can process your request. 

As described above, you can configure your internet browser to refuse cookies or to be informed about them in advance. Please note, however, that certain areas of our website may not function properly if you choose to decline cookies. 

4. Rights

If you have made personal data available to Fellowmind, in most cases you have the right to access this personal data and to correct any inaccuracies. You can request access to this data. We will then provide the information to you. Before providing any personal data to you, we may request that you identify yourself and provide us with information about your interaction with Fellowmind so that we can easily identify your personal data. If the personal data we have about you is incorrect, you can request us to correct inaccuracies. 

You also have the right to object to the processing of your personal data by Fellowmind. In certain cases, you may have the right to have any personal data concerning you deleted, to have the processing of your personal data restricted, or to have your data transferred by Fellowmind in a computer/machine-readable file (data portability). 

You may withdraw your consent at any time by following the specific instructions in relation to the processing for which you provided your consent, by adjusting your settings (if available), or by contacting us. 

You can request to exercise the rights described here by contacting: 

• info@fellowmind.se (related to Fellowmind Sweden AB, Fellowmind Business Solutions AB and Fellowmind IP AB requests) 

• gdpr@fellowmind.dk (related to Fellowmind Denmark A/S requests); 

• info@fellowmind.fi (related to Fellowmind Finland Oy Ab requests);  

• privacy@fellowmind.nl (related to Fellowmind Company BV and Fellowmind Netherlands BV requests). 

We will use all reasonable efforts to comply with the request, considering our obligations arising from applicable law and professional standards. Fellowmind strives to be able to follow up or execute requests within the legal period of one month. Depending on the complexity and number of requests, we may extend this period by a maximum of two months. This extension will be notified to you by us within one month. If Fellowmind has a legal obligation to process your personal data, we may not be able to (fully) carry out your request. If this is the case, we will respond with an explanation.

5. Data security and integrity

Fellowmind has security policies and procedures in place to protect personal data against unauthorized loss, misuse, alteration or destruction. To the best of our ability, access to your personal data will be strictly limited to persons who are involved in the provision of services to you on behalf of Fellowmind and who are otherwise entitled to do so within the framework of the privacy legislation. The persons who have access to your personal data are subject to appropriate confidentiality obligations, whether based on their employment relationship, contractual commitments, or applicable statutory or regulatory confidentiality requirements. 

We will only retain your personal data for as long as this is necessary for the processing purpose(s), as permitted by law, or until you request deletion of your personal data. 

6. Changes to this Notice

Fellowmind may amend this Privacy and Cookie Statement from time to time. When we make changes to this Privacy and Cookie Statement, we will revise the "last modified date" at the top of this page. We recommend that you regularly read this Privacy and Cookie Statement so that you remain informed about the way in which Fellowmind processes and protects your personal data. 

7. Questions regarding our Privacy and Cookie Statement and any enforcement actions

Fellowmind is committed to ensuring the privacy of your personal data. If you have any request regarding the processing of your personal data or wish to object to it, please send your comment or objection using the contact information included in paragraph 4. You may also use our email address to share with us any concerns regarding compliance with our Privacy and Cookie Statement.

8. Complaints

You are, at any time, entitled to lodge a complaint, related to the processing of personal data by a local Fellowmind entity, with the local Data Protection Authority,  Please find below the list of relevant Data Protection Authorities and their contact details: 

Regarding Fellowmind Denmark A/S’ processing of your personal data: the Danish Data Protection Agency (Datatilsynet), Carl Jacobsens Vej 35, 2500 Valby, Denmark. Such complaint can be submitted either in writing by email to dt@datatilsynet.dk or by telephone at +45 33 19 32 00. 

Regarding Fellowmind Sweden AB’s, Fellowmind Business Solution AB’s and Fellowmind IP AB’s processing of your personal data: Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten, IMY), Box 8114, 104 20 Stockholm, Sweden. Such complaint can be submitted either in writing by email to imy@imy.se or by telephone at +46 8 657 61 00. 

Regarding Fellowmind Finland Oy Ab’s processing of your personal data: The Office of Finnish Data Protection Ombudsman (Tietosuojavaltuutetun toimisto, TSV), Lintulahdenkuja 4, 00530 Helsinki, Finland. Such complaint can be submitted via https://tietosuoja.fi/ilmoitus-tietosuojavaltuutetulle.   

Regarding Fellowmind Company BV’s and Fellowmind Netherlands  BV’s processing of your personal data: the Dutch Data Protection Authority (Autoriteit Persoonsgegevens), Hoge Nieuwstraat 8, 2514 EL Den Haag, the Netherlands. Such complaint can be submitted via: https://klachten.autoriteitpersoonsgegevens.nl/ .